Field: Insitutional Development

Sub-field: Information Management

Client: Public Sector

Scope: National (200+ judiciary institutions)

Location: Romania (multi-site)

On behalf of the Ministry of Justice, I led project scoping and requirements development for a national judiciary archive network, addressing severe space shortages and growing document volumes across court institutions — work that also required coordination with broader institutional digitalization initiatives underway at the time.

Stakeholder consultation was a central component, involving court archivists across beneficiary institutions, specialist archival businesses, alongside other public sector departments managing parallel EU-funded institutional reform initiatives and national judiciary infrastructure investments, requiring active coordination across workstreams. Technical and regulatory analysis, comparison of storage solutions, and size and equipment estimates were developed in support of cost planning, with yearly document growth and disposal cycles adding complexity to the sizing work.

A distinctive component of the engagement was organizational capacity work carried out in collaboration with the head of the relevant Ministry department — developing a proposed workflow and internal procedure for yearly document clearing, integrating legally required retention classifications into both the operational process and the design brief.

Outputs included a design brief and report covering on-site archive spaces within judiciary buildings and a separate brief for regional remote archive facilities.